Order Document Manager
Manage, delete, and replace incorrect invoices in Shopware 6 without duplicate numbering. Full audit logging and accounting-compliant correction workflows.
The description shows what such a plugin can do. We tailor the scope to your shop after a short needs analysis and usually deliver within a few days.
In short
- Eliminate accidental duplicate invoices before they reach your accounting system
- Replace incorrect documents without breaking sequential invoice numbering
- Maintain a clean, audit-ready document archive with extended operation logs
Why this extension
Without the plugin
Shopware 6 does not allow administrators to delete or overwrite documents once they have been created. When an invoice is generated accidentally — or a second invoice is created for the same order by mistake — there is no native way to remove it. Sequential numbering continues regardless, leaving accounting teams with duplicate documents they cannot clean up through official means.
With the plugin
The Order Document Manager extension gives your Shopware 6 store a complete set of document administration tools. You can delete incorrectly issued invoices, replace existing documents without consuming additional sequential numbers, and generate correction notes as an accounting-compliant alternative to physical deletion — all directly from the Shopware 6 administration panel.
How it would work
- Identify the Document Error
Open the affected order in the Shopware 6 administration panel. The plugin adds a document management section to the order detail view, showing all documents associated with that order alongside available actions.
- Choose Your Correction Method
Select whether to delete the document outright, replace it with a corrected version using the original document number, or generate a correction note. The correction note option is recommended when the invoice has already been sent to the customer, ensuring your records remain compliant with accounting regulations.
- Confirm and Audit
Confirm the action. The plugin automatically writes a timestamped entry to the audit log, recording the operation, the acting administrator, and the document state before and after the change. Your document archive stays clean and traceable at all times.
Frequently asked questions
Is this a ready plugin I can buy?
No – it is a concept. We build it for your shop after a short needs analysis. Prices start at €100 and you get a fixed quote before we start.
Is deleting an invoice legal from an accounting perspective?
This depends on your jurisdiction and whether the invoice has already been issued to the customer. For invoices that have been sent, the plugin offers a correction note (Stornorechnung) workflow as the accounting-compliant alternative. For documents created by mistake that were never dispatched, physical deletion is generally acceptable. Please consult your accountant for guidance specific to your situation.
Will deleting or replacing a document affect the invoice number sequence?
No. The replace workflow reuses the original document number so that your numbering sequence remains unbroken. When a document is deleted outright, the plugin does not auto-fill the gap, which is standard accounting practice — the audit log provides the traceability instead.
Can I restrict which admin users are allowed to delete documents?
Yes. The plugin integrates with Shopware 6's native role and permission system. You can limit document deletion, replacement, and correction note creation to specific administrator roles, preventing accidental or unauthorised changes.
Does the plugin work with Shopware Flow Builder automation?
Yes. The plugin is compatible with Shopware 6 Flow Builder, allowing you to automate correction note creation based on order status triggers — for example, automatically generating a cancellation note when an order is cancelled before shipment.
Which Shopware versions are supported?
We build it for the version your shop runs: 6.5, 6.6 or 6.7. Updates for new Shopware versions are included as long as we stay in active contact.
How long does it take?
Usually 5–10 business days after the needs analysis, depending on the agreed scope.
All features
- Delete any order document – including invoices — directly from the Shopware 6 administration panel
- Replace an existing document with a corrected version while reusing the original document number, preventing gaps or duplicates in your numbering sequence
- Optional correction note (Stornorechnung) generation as an accounting-compliant alternative to physical document deletion
- Extended audit log recording every document operation – who performed the action, when, and what changed
- Bulk document management – apply delete or replace actions across multiple order documents at once
- Permission-based access control – restrict document deletion and editing to specific admin roles
- Full compatibility with Shopware 6 Flow Builder, allowing automated document correction workflows based on order status changes
- No impact on existing order status, payment state, or shipping workflows when documents are modified
Ask about a custom build
Describe your shop and what you need. We will get back to you with questions and a fixed quote after a short needs analysis.
Specifications
- Shopware
- 6.5, 6.6, 6.7
- Type
- Made to measure
- Delivery
- 5–10 business days
- Updated
- 22 Oct 2026
Order Document Manager
from €100
Ask about a custom build