Advanced Payment Reminder Manager
Configure multi-stage payment reminders in Shopware 6 without touching the database. Custom statuses, automated emails, and reminder documents in one plugin.
The description shows what such a plugin can do. We tailor the scope to your shop after a short needs analysis and usually deliver within a few days.
In short
- Recover outstanding payments faster with a structured, multi-stage reminder workflow that prompts action at each escalation level
- Eliminate manual database edits by managing all custom payment statuses directly inside the Shopware 6 administration panel
- Reduce administrative overhead by automating reminder emails through the native Flow Builder, removing the need for manual follow-up
Why this extension
Without the plugin
Shopware 6 ships with a single built-in payment status for overdue invoices, which leaves merchants who relied on Shopware 5’s multi-stage reminder workflows without a native replacement. Recreating a structured dunning process — first reminder, second reminder, formal payment demand — currently requires either direct database manipulation or significant manual effort inside Flow Builder, neither of which is practical for most store operators.
With the plugin
The Advanced Payment Reminder Manager closes this gap. This Shopware 6 extension lets you define as many reminder stages as your accounts receivable process requires, assign a dedicated payment status to each stage, automate outgoing emails through the native Flow Builder, and attach the appropriate reminder document to the corresponding order — all from the administration panel, with no database access and no custom development.
How it would work
- Define Your Reminder Stages
In the plugin settings, create the custom payment statuses that represent each stage of your dunning process — for example, "1st Reminder", "2nd Reminder", and "Final Payment Demand". Each status is added to Shopware 6's standard payment status list and becomes immediately available across the administration panel.
- Configure Flow Builder Automations
Use Shopware 6's built-in Flow Builder to create automation rules triggered by each status transition. Assign the appropriate email template to each flow so that when an order moves to "2nd Reminder", for instance, the correct message is sent to the customer automatically — no manual intervention required.
- Generate and Attach Reminder Documents
The plugin extends Shopware 6's document system to support reminder-specific document types. As each status is applied to an order, the corresponding document is generated and linked to that order, giving your team a complete, stage-by-stage record of all dunning activity.
Frequently asked questions
Is this a ready plugin I can buy?
No – it is a concept. We build it for your shop after a short needs analysis. Prices start at €100 and you get a fixed quote before we start.
Do I need to edit the database to set up the reminder stages?
No. The entire configuration — including creating custom payment statuses, assigning document types, and connecting Flow Builder rules — is handled through the Shopware 6 administration panel. No database access or technical background is required.
How many reminder stages can I create?
There is no fixed limit. You can create as many custom payment statuses and corresponding reminder stages as your dunning process requires, from a simple two-stage setup to a fully graduated escalation workflow.
Does this plugin work with Shopware's native Flow Builder?
Yes. The plugin integrates directly with the native Flow Builder in Shopware 6, allowing you to trigger email automations, document generation, and other actions based on payment status transitions — using the tools already built into the platform.
Is this plugin suitable for merchants migrating from Shopware 5?
Yes, it was specifically designed with Shopware 5 migrations in mind. It replicates the multi-stage payment reminder functionality that Shopware 5 offered natively, so your finance team can maintain existing processes without adapting to workarounds.
Which Shopware versions are supported?
We build it for the version your shop runs: 6.5, 6.6 or 6.7. Updates for new Shopware versions are included as long as we stay in active contact.
How long does it take?
Usually 5–10 business days after the needs analysis, depending on the agreed scope.
All features
- Custom payment status creation – define as many reminder stages as needed (e.g., "1st Reminder", "2nd Reminder", "Final Demand") directly in the admin panel
- Flow Builder integration – trigger automated email dispatch for each reminder stage using Shopware 6's native automation engine, with no code required
- Per-stage document generation – automatically create and attach the correct reminder document (PDF) to the relevant order at each dunning level
- Admin-only configuration – all setup is handled through the Shopware 6 administration interface; no SQL queries or file edits are necessary
- Status transition rules – define which payment statuses can transition to the next reminder stage, preventing accidental escalation
- Email template assignment – map a separate, customisable email template to each reminder stage for professional, context-appropriate communication
- Order-level visibility – view the current reminder stage and associated documents directly on the order detail page in the back office
- Shopware 5 migration support – replicates the multi-stage reminder logic from Shopware 5, making platform upgrades seamless for finance teams
Ask about a custom build
Describe your shop and what you need. We will get back to you with questions and a fixed quote after a short needs analysis.
Specifications
- Shopware
- 6.5, 6.6, 6.7
- Type
- Made to measure
- Delivery
- 5–10 business days
- Updated
- 22 Oct 2026
Advanced Payment Reminder Manager
from €100
Ask about a custom build